Minimum Hourly Rate
Target income, overhead, working capacity, utilisation, profit margin and safety buffer.
Free Professional Services Fee Calculator
Set Fees That Pay for Your Time, Your Overheads and Your Profit.
For consultants, lawyers, agencies, engineers and other professional service firms that need profitable hourly, daily, project and retainer fees.
The calculator works from billable capacity rather than assuming every working hour can be charged to clients.
ConsultantsPrice advisory, research, implementation and recurring support.
LawyersTest hourly, matter-based and retainer economics.
AgenciesBuild blended team fees and protect project margins.
EngineersPrice professional time, project risk, travel and specialist inputs.
A complete professional fee-setting desk
From Billable Capacity to Client Quotation.
Daily Rate
Hourly rate converted into a client day with travel, disbursement and premium.
Project Fee
Professional hours, project expenses, subcontractors, admin, risk, contingency and margin.
Monthly Retainer
Reserved hours, meetings, priority access, commitment discount and contract value.
Team / Agency Fee
Multiple professionals, blended rates, external costs, overhead and target project margin.
Discount Check
See realised hourly rate, remaining margin and maximum safe discount.
Capacity & Utilisation
See annual billable-hour capacity and revenue potential for a professional team.
Fee Profitability
Compare billed fee with actual hours, internal labour cost, expenses and write-offs.
Fee Quotation
Create a clean professional fee quotation without exposing internal cost calculations.
Astute Professional Services Fee Calculator
Set Fees That Pay for Your Time, Your Overheads and Your Profit.
Built for consultants, lawyers, agencies, engineers and other professional service firms. Calculate sustainable hourly, daily, project and retainer fees instead of pricing from guesswork.
Minimum sustainable hourly rate
Work backwards from the income the practice actually needs.
The calculator separates billable time from total working time. This matters because administration, selling, travel, meetings and business development still consume time even when clients are not billed for them.
Annual income requirement
Available working capacity
Daily professional fee
Convert hourly economics into a practical day rate.
Project fee
Price a fixed-fee assignment from effort, risk and direct costs.
Useful for consulting assignments, legal matters, engineering studies, agency projects, audits, research, design work and similar engagements.
Monthly retainer
Build a retainer from reserved capacity, not an arbitrary monthly figure.
Team / agency fee
Price work delivered by several professionals at different rates.
Team members / roles
Add the hours and internal or target billing rate for each role.
Discount check
See what a client discount does to your realised hourly rate and margin.
Capacity & utilisation
See how many billable hours you actually have available.
Fee profitability
Check whether the engagement was actually profitable after delivery.
Professional fee quotation
Create a clean client fee proposal without exposing your internal costing.
Your practice
Client / assignment
Fee lines
Add professional fees, retainers, milestones or reimbursable expenses.
Practice details
Set the professional context once.
Saved fee profiles
Open a fee profile saved on this device.
Why fee discipline matters
Being Busy Is Not the Same as Being Profitable.
A professional may work eight hours in a day without billing eight hours. Sales activity, administration, travel, meetings, supervision and business development consume capacity too.
This toolkit works backwards from the revenue the practice needs and spreads it over realistic billable hours. That gives hourly, daily, project and retainer fees a much stronger commercial basis.