Workload Dashboard
Available capacity, required work, utilisation, spare capacity, overload and output achievement.
Free Employee Workload & Productivity Calculator
See Who Has Spare Capacity, Who Is Overburdened and Where Working Time Is Going.
A practical work-distribution and workforce-capacity tool for managers, HR teams and business owners. Compare available hours with workload, productive time, meetings, waiting, rework and output.
Business OwnersSee whether payroll capacity is being used well.
Department HeadsRedistribute workload before requesting additional headcount.
HR TeamsSupport manpower planning with actual workload evidence.
Process Improvement TeamsFind waiting, rework and low-value work before adding staff.
Workforce capacity toolkit
More Useful Than Simply Asking Whether an Employee Is Busy.
Work Distribution Chart
Break the role into recurring activities and calculate the time consumed by each one.
Employee Utilisation
Compare normal capacity with productive and necessary support workload.
Capacity & Workload
Measure spare capacity or workload shortfall against a sustainable target.
Productivity
Calculate acceptable output per productive hour and target achievement.
Time Use Analysis
Separate core work, support, meetings, waiting, rework and non-value time.
Staffing Need
Estimate the number of full-time employees actually required for a workload.
Team Workload Comparison
Rank employees by utilisation to support workload redistribution.
Employee Workload, Productivity & Work Distribution Analyser
See Who Is Underutilised, Who Is Overburdened and Where Working Time Is Going.
Use a work distribution approach to compare available time with actual workload, productive work, support work, waiting, meetings and non-value-adding activities.
Current employee / role
Employee / Role
Set employee, role, department and review period once.
Complete workload view
Compare available working time with the work actually assigned.
The dashboard separates useful work from support, waiting and avoidable time so a manager can see whether the employee has spare capacity, a balanced workload or sustained overload.
Available working time
How the employee used time
Work output
Work distribution chart
Break the role into recurring activities and see how much capacity each activity consumes.
Add the employee's regular activities. Enter how often each activity occurs and the average time required each time.
Activities
Examples: customer calls, invoice preparation, site visits, reporting, inspection, order entry, meetings.
Employee utilisation
Measure how much usable capacity is actually occupied by assigned work.
Capacity & workload
See whether the workload fits within normal working capacity.
Productivity
Compare acceptable output with productive hours used.
Time use analysis
See how paid working time is divided across productive and non-productive activities.
Staffing need
Estimate how many full-time employees a workload actually requires.
Team workload comparison
Compare workload across employees before redistributing work or hiring.
Employees / roles
Enter each person's available hours and workload hours for the same review period.
Employee / role details
Set the assessment context once.
Saved assessments
Open an assessment saved on this device.
Important management principle
Being Busy Is Not the Same as Being Productive.
An employee can spend almost every paid hour working and still lose substantial time to waiting, duplicated approvals, avoidable rework or unnecessary coordination. Conversely, an employee with genuine spare capacity should not automatically be treated as underperforming if the organisation has simply not allocated enough work.
The analyser is designed for workload planning and process improvement, not employee surveillance. Managers should validate activity times with the employee and use the findings to improve work distribution, staffing and process design.