Free Hotel & Accommodation Pricing Toolkit

Know What an Occupied Room Costs and What Your Room Rate Needs to Be.

For hotels, guest houses, serviced apartments and short-stay operators that need to calculate room cost, break-even occupancy, profitable rates, RevPAR and operating profit.

Open the Pricing Toolkit See What It Covers

HotelsADR, RevPAR, occupancy and operating-profit visibility.

Guest HousesSimple room economics without spreadsheet complexity.

Serviced ApartmentsPrice units from occupancy and operating cost.

Short-Stay OperatorsCompare direct and intermediary booking economics.

Accommodation business toolkit

From Room Cost to Profitable Occupancy.

Hotel Dashboard

Rooms, occupancy, ADR, variable cost, fixed cost, RevPAR, break-even and profit.

Cost per Occupied Room

Spread property fixed cost and room variable cost across occupied room-nights.

Break-even Occupancy

Find the occupancy percentage required for contribution to cover fixed operating cost.

Room Pricing

Calculate the average room rate required for a target operating margin.

Occupancy & Revenue

Calculate occupied room-nights, ADR, room revenue, other guest revenue and RevPAR.

Property Profitability

Measure operating profit, margin and profit per occupied room.

Booking Channel Cost

Compare direct-booking contribution with OTA or intermediary commission economics.

Room Type Pricing

Price upgraded rooms using extra cost and guest-value premium.

Discount Check

See the contribution left after room discounts and booking-channel leakage.

Astute Hotel & Accommodation Pricing Toolkit

Know What an Occupied Room Costs and What Your Room Rate Needs to Be.

Built for hotels, guest houses, serviced apartments, lodges and short-stay operators. Calculate occupied-room cost, break-even occupancy, profitable room rates, RevPAR and property profitability.

Current property

My Accommodation Business

Set the property type, rooms, planning period and currency once.

Complete property economics

See the relationship between occupancy, room rate, cost and profit.

Use one planning period. For most operators, a month is easiest because occupancy, payroll, utilities and booking-channel costs can all be reviewed together.

Rooms, nights & rates

Available rooms / units Days / nights in planning period Expected occupancy % Average room rate GHS per occupied room-night Other revenue per occupied room food, laundry, transport, etc. Average discount / channel leakage % of room revenue

Variable occupied-room cost

Housekeeping / cleaning per occupied room GHS Laundry / linen per occupied room GHS Amenities / toiletries / water per occupied room GHS Breakfast / guest consumables per occupied room GHS Incremental utilities per occupied room GHS Other variable room cost GHS

Fixed property operating cost

Payroll & staff cost GHS Rent / lease / property cost GHS Base utilities / internet / TV GHS Security / maintenance / grounds GHS Marketing / software / booking systems GHS Insurance / licences / professional costs GHS Other fixed operating cost GHS Target operating profit margin % of revenue

Cost per occupied room

Calculate the real cost carried by each occupied room-night.

Enter all fixed costs for the same planning period shown below. If the period is 30 days, enter the total payroll, rent and other fixed costs for those 30 days. The calculator totals them automatically.

Room capacity for this period

Available rooms / units Days / nights in this period Expected occupancy % of available room-nights

Fixed operating costs for this entire period

Payroll & staff cost GHS for this period Rent / lease / property cost GHS for this period Base electricity / water / utilities GHS for this period Internet / TV / communications GHS for this period Security GHS for this period Maintenance / grounds / routine repairs GHS for this period Insurance / licences / professional costs GHS for this period Software / booking systems / subscriptions GHS for this period Marketing / sales GHS for this period Other fixed operating cost GHS for this period

Variable cost for one occupied room-night

Housekeeping / cleaning GHS per occupied room-night Laundry / linen GHS per occupied room-night Amenities / toiletries / bottled water GHS per occupied room-night Breakfast / guest consumables GHS per occupied room-night Incremental electricity / water GHS per occupied room-night Other variable room cost GHS per occupied room-night

Break-even occupancy

Find the occupancy level where the property covers its operating cost.

Available rooms / units Days in period Average room rate GHS Other revenue per occupied room GHS Variable cost per occupied room GHS Revenue leakage / commission % Total fixed operating cost GHS

Room pricing

Calculate the room rate required for your cost, occupancy and profit target.

Available rooms / units Days in period Expected occupancy % Total fixed operating cost GHS Variable cost per occupied room GHS Other revenue per occupied room GHS Channel commission / discount leakage % of room revenue Target operating margin %

Occupancy & revenue

See what occupancy does to occupied nights, room revenue, ADR and RevPAR.

Available rooms / units Days in period Occupancy % Average daily rate / ADR GHS Other revenue per occupied room GHS

Property profitability

Test whether current occupancy and rates produce a healthy operating result.

Occupied room-nights in period Net room revenue per occupied room after discounts / commissions Other revenue per occupied room GHS Variable cost per occupied room GHS Total fixed operating cost GHS

Booking channel cost

Compare direct bookings with online travel agent or intermediary bookings.

Displayed room rate GHS Booking channel commission % Payment processing / channel fee % Variable occupied-room cost GHS Direct-booking marketing cost per booking GHS

Room type pricing

Price standard, deluxe, suite or apartment categories from their relative cost and value.

Base / standard room rate GHS Extra variable cost for upgraded room GHS Value / quality premium over standard % Minimum extra margin on upgrade %

Discount check

See what a promotion or negotiated room rate does to contribution.

Normal room rate GHS Variable cost per occupied room GHS Proposed discount % Channel / collection leakage % Minimum contribution margin % of net room revenue

Why room economics matter

A Full Hotel Can Still Underperform if the Rate Is Wrong.

Occupancy alone does not show whether an accommodation business is healthy. A room can be sold at a discount, through a high-commission channel, and still contribute very little after cleaning, linen, amenities and other guest costs.

The toolkit connects occupancy, ADR, RevPAR, fixed costs and occupied-room costs so operators can see whether higher occupancy is actually creating profit.

Know What an Occupied Room Costs and What Your Room Rate Needs to Be.

From Room Cost to Profitable Occupancy.

Hotel Dashboard

Cost per Occupied Room

Break-even Occupancy

Room Pricing

Occupancy & Revenue

Property Profitability

Booking Channel Cost

Room Type Pricing

Discount Check

My Accommodation Business

See the relationship between occupancy, room rate, cost and profit.

Rooms, nights & rates

Variable occupied-room cost

Fixed property operating cost

Calculate the real cost carried by each occupied room-night.

Room capacity for this period

Fixed operating costs for this entire period

Variable cost for one occupied room-night

Find the occupancy level where the property covers its operating cost.

Calculate the room rate required for your cost, occupancy and profit target.

See what occupancy does to occupied nights, room revenue, ADR and RevPAR.

Test whether current occupancy and rates produce a healthy operating result.

Compare direct bookings with online travel agent or intermediary bookings.

Price standard, deluxe, suite or apartment categories from their relative cost and value.

See what a promotion or negotiated room rate does to contribution.

Set the accommodation context once.

Open a property scenario saved on this device.

A Full Hotel Can Still Underperform if the Rate Is Wrong.